The By-laws of
McCOY HIGH SCHOOL BAND PARENT’S ASSOCIATION
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The Name of the society is: McCoy High School Band Parent’s Association.
GENERAL STATEMENT OF INTENT
The McCoy Band Parent’s Association has been in place since the fall of 1986. Its primary purpose is to provide fundraising services for the McCoy Senior Band’s annual spring trips. The Band Parent’s Association is also responsible for helping to supply McCoy Senior Band members with their concert dress, concert publicity, providing refreshments at the Christmas and Spring concerts, and helping with various other band functions throughout the year.
The association provides support in conjunction with the McCoy High School Band Program.
The work done by the past Band Parent’s Association has allowed us to provide senior band members with some outstanding opportunities for cultural, educational, social, and recreational events that would otherwise have been unavailable.
It is only with the generous support of the band parents that it is possible to continue with this fine work.
MEMBERSHIP
Membership fees, if any, in the association shall be determined, from time to time, by the members of a general meeting. Any parent or legal guardian of a member of the McCoy Senior Band may become a member. In addition, the McCoy High School Band teacher(s) will be an ex-officio member.
Any member wishing to withdraw from membership may do so upon a notice in writing to the Board through its Secretary. Any member, upon a majority vote of all members of the association in good standing, may be expelled from membership for any cause which the association may deem reasonable.
PRESIDENT
The President shall be an ex-officio member of all Committees. He/she shall, when present, preside at all meetings of the association and of the Board. In his/her absence the Vice-President shall preside at any such meetings, and in the absence of both, a chairman may be elected by the meeting to preside.
BOARD OF DIRECTORS
Board of Directors, Executive Committee or Board shall mean the Board of Directors of the association.
The Board shall, subject to the bylaws or directions given it by majority vote at any meeting properly called and constituted, have full control and management of the affairs of the association, and meetings of the Board shall be held as often as may be required, but at least once every three months, and shall be called by the President, Any four members shall constitute a quorum, and meetings shall be held without notice if a quorum of the Board is present, provided, however, that any business transactions at such meeting shall be ratified at the next regularly called meeting of the Board; otherwise they shall be null and void.
A person appointed or elected a director becomes a director if they were present at the meeting when being appointed or elected, and did not refuse the appointment. They may also become a director if they were not present at the meeting but consented in writing to act as a director before the appointment or election, or within ten days after the appointment or election, or if they acted as a director pursuant to the appointment or election.
Any director or officer upon a majority vote of all members in good standing may be removed from office for any cause which the association may deem reasonable.
SECRETARY
It shall be the duty of the secretary to attend all meetings of the association and of the Board and to keep accurate minutes of the same. In case of the absence of the Secretary, his/her duties shall be discharged by such officer as may be appointed by the Board. The Secretary shall have charge of all the correspondence of the Association and be under the direction of the President and the Board.
The Secretary shall also keep a record of all the members of the association and their addresses, send all notices of the various meetings as required, and shall collect and receive the annual dues or assessments levied by the association. Such monies shall be promptly turned over to the Treasurer for deposit in a Bank, Trust Company, Credit Union or Treasury Branch as hereinafter required.
TREASURER
The Treasurer shall receive all monies paid to the association and shall be responsible for the deposit of same in whatever Bank, Trust Company, Credit Union or Treasury Branch the Board may order. He/she shall properly account for the funds of the association and keep such books as may be directed. He/she shall present a full detailed account of receipts and disbursements to the Board whenever requested and shall prepare for submission to the Annual Meeting a statement, duly audited, of the financial position of the association and submit a copy of same to the Secretary for the records of the association. The office of the Secretary and Treasurer may be filled by one person if any annual meeting for the election of officers shall so decide.
AUDITING
The books, accounts, and records of the Secretary and Treasurer shall be audited at least once each year by a duly qualified accountant or by two members of the association elected for that purpose at the annual meeting. A complete and proper statement of the standing of the books for the previous year shall be submitted by such auditor at the Annual Meeting of the association. The fiscal year of the association in each year shall be July 1 to June 30.
The books and records of the association may be inspected by any member of the association at the annual meeting or at any time upon giving reasonable notice and arranging a time satisfactory to the officer or officers having charge of same. Each member of the Board shall at all times have access to such books and records.
MEETINGS
The association shall hold an annual meeting on or before October 31 in each year, and members will be notified in writing at least one week prior to the meeting. At this meeting there shall be elected a President, Vice-President, Secretary, Treasurer (or Secretary-Treasurer) and three directors. The officers and directors so elected shall form a Board, and shall serve until their successors are elected and installed. Any vacancy occurring during the year shall be filled at the next meeting. Any member in good standing shall be eligible to any office in the association.
General meetings of the association may be called at any time by the Secretary upon the instructions of the President or Board and in consultation with the band teacher.
A special meeting shall be called by the President or Secretary upon receipt of a petition signed by one-third of the members in good standing, setting forth the reasons for calling such meeting, which shall be in writing, eight days prior to the meeting.
Four members in good standing shall constitute a quorum at any meeting.
VOTING
Any member who has not withdrawn from the membership nor has been suspended, nor expelled shall have the right to vote at any meeting of the association. Such votes must be made in person and not by proxy or otherwise.
REMUNERATION
Unless authorized at any meeting and after notice for the same shall have been given, no officer or member of the association shall receive any remuneration for his services.
BORROWING POWERS
For the purpose of carrying out its objects, the association may borrow or raise or secure the payment of money in such manner as it thinks fit, and in particular, by the issue of debentures, but this power shall be exercised only under the authority of the society, and in no case shall debentures be issued without the sanction of a special resolution of the association.
BY-LAWS
The By-laws may be rescinded, altered or added to by a “Special Resolution”.
Dated this 22nd day of September, 2009.
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